DRAFT — review before sending

Date: [Date]
Subject: Reduced realisation / shortfall request — [Exporter / contracting name]

To: [Bank / trade or forex desk]

Please assess the disclosed export-value shortfall and advise whether a reduction may be permitted, the documents required and the resulting treatment of the export record.

Exporter / contracting name: [Actual contracting name]
Activity: [Goods, software or service and description]
Invoice / declaration / payment references: [Relevant references]

Facts and explanation:
[Provide dates, amounts, currencies and your reason. Gross amount, receipts, documented deductions, remaining shortfall and explanation.]

Documents to attach after review:
- Invoice and receipts
- Deduction or fee evidence
- Buyer correspondence or settlement evidence

Please confirm the accepted form, submission channel, missing evidence and acknowledgement or decision in writing. This draft is not an official bank form. I understand that a request does not itself grant an extension, reduction or closure.

Regards,
[Name]
[Authorised signatory, if applicable]

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